Based on recent research, about half the number of business travelers in the U.S.A today are women. This is a great improvement, bearing in mind that only 5% of travelers were female about 40 years ago. Other studies show that about 48% of female business travelers today travel frequently and travel alone. Even with these impressive advances on gender equality within the corporate travel industry, female business travelers still face a unique set of challenges and circumstances whenever they travel.

One of the main challenges female travelers face today is safety. To ensure that all your business travels are rewarding, safe and productive, it’s important that you prepare beforehand. Keep reading below for a business travel checklist that you should make use of before your next trip!

1) Have All Travel Details Arranged Before Leaving

Regardless the destination or purpose of travel, travelers should always have all the aspects of their trip taken care of a few days before the travel date. Make all the necessary reservations, including ground transportation, flights, car rentals and hotel/AirBNB reservations so that you don’t experience any inconveniences once you land. For instance, you may arrive at your destination only to find that your preferred hotel is fully booked. When booking a hotel room or AirBNB, you should also make sure that your hotel has all the necessary amenities you require: WI-FI, a gym, conference rooms, reliable power supply and adapters, etc. Don’t forget to make sure your cell phone is fully charged before leaving for your destination!

2) Travel Light

Since you will only be away for a few days, make sure to pack light and only the essentials. Try utilizing different storage options while packing, as well as taking outfits that can be used in more than way. Rolling your clothes up (instead of folding) is also one of our favorite tips for traveling. This will also help your clothes be wrinkle-free out of your suitcase. 

3) Prepare For Emergencies

If you plan on traveling outside the country, you should get to know the emergency response numbers used in the country of your destination. Make sure to carry your original ID, passport, health and travel insurance policy numbers along with you, as well. These can come in handy in case of any emergencies while on your business trip. Don’t forget to let your close friends and family know where you’re staying and with who!

4) Join Loyalty Programs

If you travel regularly, you should take advantage of the loyalty programs offered by various service providers in the business travel industry. Look for cards or programs where you can gain frequent flyer miles for certain airlines. Other ways of using frequent flyer miles include:

Booking a flight – booking a ‘free flight’ by redeeming frequent flyer miles

Upgrading flight class – loyalty points may also be used to upgrade the class you will be travelling in. For instance, you may upgrade from the business class tickets—that your employer had booked for you—to first-class or even international business tickets.


In order to have peace of mind while traveling, boss ladies need to plan well and prepare for every trip. Don’t forget to have fun and get that paper while you travel!

About The Author

Caroline is an Australia-based writer, passionate about encouraging startups, working out, and good coffee. She currently works for Reddy Airport Parking, a service company in New South Wales, Australia.